WHAT IS
SPARES CATALOGUING SYSTEM® (SCS® )

The Spares Cataloging System® is a software tailored to aid your organization in overseeing asset information data at the component level, particularly MRO (Maintenance, Repair, Operations) spare parts. These parts are cataloged according to specific standards and rules to create a common supply language, facilitating clear communication within the supply chain. This ensures easy identification and finding of items by users. Moreover, SCS® employs a unique identification system to prevent duplication, ultimately reducing purchasing and management expenses.

We can provide services in the mining, industrial, construction, and other sectors, ensuring seamless integration with your company's ERP system.

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Is your MRO Master Material Data in disarray?

Do you encounter any frustrations while executing processes in your ERP? If you say yes to any or all of these, your business likely has a defective MRO material

Data Information Uncertainty and Inconsistency

Material and spare part data are often incomplete, inconsistent, and unreliable across systems, making it difficult for users to identify the correct items and support accurate decision-making.

High Dependency on Individual Personnel Knowledge

Critical knowledge about spare parts and materials is concentrated on specific individuals, creating operational risk and inefficiency when those personnel are unavailable.

Incorrect Spare Parts Supplied or Received

Non-standard and unclear item descriptions frequently result in incorrect spare parts being ordered or received, leading to delays, rework, and increased operational costs.

Existence of Duplicate Inventory Items

Material and spare part data are often incomplete, inconsistent, and unreliable across systems, making it difficult for users to identify the correct items and support accurate decision-making.

Users Frustrated by Ongoing Operational Issues

Users are forced to spend excessive time searching, verifying, and reconciling material data, reducing productivity and increasing frustration across operational teams.

User Dissatisfaction Due to Operational Inefficiencies

Inefficient workflows and unreliable data negatively impact user experience, lowering confidence in systems and hindering overall operational performance.

The Benefits You Will Get

Enhanced productivity

Improves overall productivity by providing a structured, accurate, and efficient cataloging system, reducing time spent on searching, verifying, and managing supply and spare part data.

Reduced Incidence of Receiving Incorrect Spare Parts

Minimizes the risk of receiving incorrect spare parts by ensuring accurate part numbers, standardized descriptions, and validated specifications throughout the supply process.

Integration Customization

Enables customized integration with existing systems such as ERP, inventory, and procurement platforms, ensuring seamless data flow and alignment with business processes.

Reduced Dependency on Individual Personnel Knowledge

Decreases reliance on individual expertise by centralizing knowledge into a well-documented and standardized supply catalog that is easily accessible across the organization.

Elimination of Duplicate Data

Eliminates duplicate material and spare part records through systematic data validation and standardization, resulting in a cleaner, more reliable, and manageable database.

Professional Supply Cataloguer Team Support

Provides support from a professional and experienced supply cataloguing team, ensuring consistent data quality, compliance with industry standards, and long-term data sustainability.

Key Features Include
Select an option to learn more about each feature

Bill of Material

We are able to create and maintain a comprehensive and well-structured Bill of Material (BoM) that ensures accurate material identification, traceability, and alignment with technical, operational, and documentation requirements.

Dictionary Standardization

We can import/upload Standard Item Naming as per your enterprise needs. The dummy data on the side illustrates the use of 'Noun, Modifier'.

Classification Standardization

We can adopt material standardization based on NATO, UNSPSC, eCl@ss, and other industry standards, while allowing flexible codification adjustments tailored to your company needs and system requirements across all operations use.

Auto Mapping Attribute

Attributes or characteristics can be text or numeric, mandatory or otherwise, and placed in a specific order to create output descriptions to suit your enterprise systems.
The agreed-upon template will automatically adjust based on the INC (Item Name, for example: FLANGE, PIPE) and CLASSIFICATION (NSC or UNSPSC)

Abbreviation

Auto-generate Short and Long Descriptions using standardized and industry-approved abbreviations to ensure consistency, clarity, and compliance with material data standards.

Screening for Duplicates

The system automatically conducts a check as soon as the Part Number or Description is entered. If the item already exists in the system, its details will be displayed, and the item can be merged or further enhanced if the information is available.

Bulk Assigning

Bulk assigning for Item Naming, Codification, Manufacturer, Cataloger, etc so as to speed up work.
We can also to export data to Excel/CSV

Integration Customization

Customization Upon Request. This software can be tailored to meet your specific needs and seamlessly integrated into your ERP System. We are an experienced software house trusted by various companies to develop their software, be it for desktop, mobile, websites, progressive web applications, and more.
organization.